Making a great first impression to a new employee has its lasting effect. Effective onboarding (or first day activities) tells a cohesive, compelling employer brand story. A good first day can help the new recruit to engages and socializes from the beginning and highly influence his/her decision to stay with the company for long or not. In fact, most employees decide whether to stay at a new job or not within their first few months of joining.
India’s leading manpower outsourcing expert, Ms Kanika Kohli, VP, Trendsetters Facilities & Technical Services (TFTS) says it is incredibly important for today’s managers to make new recruit feel special in their first day. Managers must learn to take the exciting energy of the interviews forward to make the new employee feel a part of the corporate family. Today Ms. Kohli shares six important tips those managers can use to make his/her team member special on their first day of joining.
1. Greet them personally
The first day is not just an opportunity to hand over a list of mandatory training manuals to your new employee and ask them to log in to the organization’s computer system. It’s a critical day for any new employee so managers should make a point of meeting with them personally. After all, you would be their boss.
Remember a new hire is ‘unconsciously incompetent’ they don’t know what to do. They don’t know anyone in the team or the many different personalities that it consists of. They are not familiar with any business related internal jargon. They have no clue how you do things around here. They are literally completely unaware. No matter how much you are occupied with your work, it’s amazing what a simple friendly smile and personal greeting can do to improve the onboarding experience.
2. Send a welcome e-mail
Sending a welcome email is one of the best ways to welcome a new employee. You may want to include their photograph but you must include a short bio and career details, what they will do and what department they’ll be working in. To utilize the most of this opportunity, you could always ask the new employee to share some interesting facts or stories about their life outside of work. This isn’t just an email describing their background but should be an opportunity for them to show some personality.
3. Involve the Team
It’s always a great idea to prepare your team for a new team member since they all will be working together in a team. You will certainly get plenty of time to coach the new hire. Though, on the first day, involving your team in the new employee’s induction is very important. If you can’t accompany them to a meal or a coffee, ensure that someone else in the team is free to have a meal or a coffee with the new hire. It helps the new employee to open up.
4. Assign a buddy or mentor
Assigning a buddy or mentor provides the new employee to have a go-to person for any query or doubt which they may have. The mentor knows the nuances and can guide them to get familiarize into the culture faster and can be a big source of advice and encouragement. Mentors have a great deal of impact on the new employee, so choose him/her wisely.
5. Debrief before they go home
Ensure at the end of their first day; sit down with the new employee to find out how the first day went. This will not only make your new employee realize that the company cares about its new employees, but it’s also a chance for your new team member to have some time with you personally to let you know how they’re feeling.